I know this is pretty simple for some people, but for the great majority, setting up an IMAP account is delving into the dark art of tech nerdery. Why bother?, well quite simply, so if you read an email on your Mac, it’s automatically marked as having been read on all your other computers, iPhones, iPads etc.
It didn’t matter a few years ago when everyone just had one computer, but now with multiple devices, it’s a real pain to see you’ve got 900 emails unread on your iPad, when you know you’ve read them on your Mac.
So for those of you with iinet (or Westnet) heres how to synchronise your email accounts across all your devices.
(note – Westnet readers, just replace westnet.com.au instead of iinet.net.au )
1. Backup your old POP email account – Right click (control-click) on your old email account (on left hand side of Mail) and choose to “Export mailbox”.
2. Choose a location to save the “MBox” file. I chose to create a new folder called “email backup” to store the exported MBox files.
2b. Select the folder and click choose. The MBox file will be exported (this may take a few minutes if theres a lot of emails in there.
Note – Once your all set up with IMAP email accounts, you can go back and import your old email messages by clicking File – Import Mailboxes. (choose Apple Mail as the method of import)
3. Go to Mail – Preferences – Select the Email account you want to convert from POP to IMAP, and press the little minus symbol (bottom left) to delete the account.
Note: Make sure you write down your username (your email address and your password)
4. You will be asked twice “Are you sure…” press “Remove account”.
5. Press the little “plus symbol in the bottom right hand corner to set up you new IMAP account. Choose “Add Other Mail Account”
5b. Add a Mail Account – Type in your details. Your Name, the email address of the account & IMPORTANTLY… A PASSWORD THAT IS WRONG. (This is crucial, as this tricks Apple Mail into not setting it up by default as a POP account.)
6. Click “Create”. Then it will announce that the “Account must be manually configured”
Perfect! – thats what we want…
6b. Click “Next”
7. Incoming Mail Server Info
Type in the Mail Server details as shown below:
(for Westnet accounts use: mail.westnet.com.au )
Enter your full email address in the “User name” section & your correct password for this email account.
8. Outgoing Mail Server Info
For iinet email accounts type in the SMTP Server details as shown below:
Leave User name and Password blank.
9. Check Account Information Details – Make sure your Description, Email Address and Full name follow the same basic format as shown below. (the crucial thing is the email address. You can call the other two whatever you like)
Make sure the Incoming mail server info is correct, the username is your full email address and your password is correct.
10. Outgoing Mail Server (SMTP) –
Click on the drop down menu and select “Edit SMTP Server List”.
11. Click on the advanced tab.
Select “Use default ports”
Untick Use Secure Sockets Layer (SSL)
12. Click on the Account Information Tab.
Under Description call it “iinet”
TLS Certificate “None”
(Westnet users, use – mail.westnet.com.au
13. Click on Each of the Advanced, Mailbox Behaviours and Account Information Tab’s and use these same settings as shown below.
16. Test the email inbox & outbox by sending yourself an email.
(now you just have to go set up your iPad’s and iPhones, same sort of concept of entering a wrong password to get the option for IMAP…)
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